Construction Office Administrator

We are hiring on a new position!

Job Description

• Providing office support to our team of employees, sending emails and general administrative duties

• Keeping well–organised and up to date files and records of business activity, and ensuring that documents are saved and referenced correctly on our company data base.

• Ensure all drawings are referenced and distributed efficiently

• Interacting with clients and visitors either on the phone or in person, and generally meeting and greeting visitors to the office.

• Answering phones, connecting calls to the appropriate department, and where necessary, taking phone messages and passing them on

• Matching of delivery notes with appropriate invoices

• Updating project directories and issuing throughout the team

• Preparing documents by printing, copying, and scanning, as well as filing in the correct place

• Participating in meetings, sending out reminders, taking meeting minutes and chasing actions from attendees

• Liaising with staff, clients, subcontractors and suppliers in a professional manner

Person Specification

• A to work methodically accurately and with a high level of detail.

• Good working knowledge of Microsoft Office (Word, excel, outlook etc)

• To have an organised and confident approach to dealing with their workload, and in dealing with people both face to face and on the phone.

• A track record of high levels of attendance and punctuality, and a reliable nature.

• Polish and English speaker

What we can offer you

• 28 days holiday (including bank holidays)

• Varied office environment

Standard hours are 8.00am to 5pm Monday to Friday – office based, SW3 4HN